Creating a new job

This guide describes how to create jobs in Whooshing Deadlines. The functions and features of the numbered elements shown on the left below are described next to their corresponding numbers.

Whooshing Deadlines offers two basic options for creating translation jobs: a) the New job button in the top left corner of the Calendar view, and b) clicking on the day or days of the week.

a) Clicking on the New job button opens a new window for entering assignment-related data. The default job start date is the current date and the deadline is set in seven days.

b) If you want to create a new job for Monday and Tuesday, for example, place the mouse cursor over Monday (in the example, over ’15 Monday’), drag it horizontally towards Tuesday until both days are painted and then release the mouse button. A Job entry window opens with Monday the 15th as the start date and Tuesday the 16th as the end date.

In both cases, you can modify the dates by clicking on the respective field (see No. 2 below).

1. You can name the job freely using, for example, a project number and a customer identifier, or copy it from the customer’s email, purchase order or similar.
Select the customer, the correct language pair and possible specialization from respective drop-down menus (menus are generated based on the data you have saved in basic settings).
Invoicing unit is the unit set as the default in the basic settings but you are free to change it from one assignment to the next.
To change the job’s colour code, click on the coloured square below the specialization. The job will show in this colour in the Calendar view.

2. Use the calendar icon and time fields to adjust the job’s start date and end date. To change dates, click on the date field and then the appropriate date on the calendar. For hours and minutes, use the plus and minus buttons to add or subtract (15-minute increments).
Remaining available working hours for the selected days is displayed below the dates. In the example, the time zone saved in Customer data is Eastern Standard Time (usually 7 hours behind the time in Finland). Agreed deadline is noon Eastern Standard Time. The correct end time is easy to enter using the time displayed by your computer’s clock as both the zones are shown simultaneously.

3. Enter the scope and price of the job. If the saved customer data contains a price for the selected language pair and invoicing unit, the system exports it to respective fields. Working speed is also automatically retrieved from the settings if defined for the selected language pair in the selected invoicing unit. Any data can always be supplemented or modified by keying in the correct information. The scope of job and the working speed are the only mandatory data and must be entered separately if they cannot be retrieved from the settings. Once entered, the Job completed checkbox appears (3a – see Editing and completing the job for more information).
You can set a difficulty level or a time factor for the assignment upon creation or as the work progresses. If you believe the job is more time-consuming than your average projects, use a time factor greater than 1. If you think you can complete the assignment faster than you normally do, use a factor starting with 0. The time needed to complete the job changes accordingly. The time factor can also be defined in the settings by specialization.

Click on the Calculate total price button and Whooshing Deadlines quickly calculates the total price for the job based on its scope and unit price. Calculate job scope button reverses the action: click on it, and the system calculates a weighted word count if the job is subject to translation memory discounts (total price divided by unit price).
If the customer has been set a minimum price, the Use minimum price button appears in the job creation window. If the price based on volume and unit price or time is lower than the minimum price agreed with the customer, clicking on the minimum price button imports the minimum price to the Total price field.

4. A More information field is available for any additional data you deem necessary or it can be left blank. To open the field, click on the down arrow or the More information text line. Any entered elements will appear in job data and reports. If the field contains no text, the system disregards it.

5. Whooshing Deadlines calculates the estimated total hours needed to complete the job and divides them by available working days within the defined period. Both calculations are displayed at the bottom of the New job window, as is the longest estimated working day in hours when all the assignments booked for the said days are taken into account. If the longest workday exceeds the daily working time specified in the basic settings, Whooshing Deadlines draws your attention to it with red overtime! text.

Finish by clicking on Accept, and the job appears in the Calendar view as a coloured block, the height of which corresponds to the daily worktime required by the translation over the chosen period. Faded block on Tuesday indicates that the job is scheduled to end that day. If there is no fade, the assignment rolls over to the next available working day.


With Whooshing Deadlines, you are able to create customers and save language pair- and specialization-specific prices for each. To create customers, click on the Add new customer button located on the right side of the Setup window. A new window opens for entering customer data. All fields are optional and the extent of information provided totally up to you. You can edit the existing data at any time by clicking on Modify customer. Clicking on the Delete customer button removes all data, including the customer’s name. Up and down arrows allow you to organize your customer list: select a customer by clicking on the name and move them up or down in the list with the arrows.
Each customer can be uniquely identified by entering a name of your choice in the data input window. You can select the correct invoice currency from a list of the 20 most traded currencies and create a customer-specific minimum price. Time zone selection facilitates the management and scheduling of jobs for customers in different continents. If a customer is assigned a time zone other than the default one (zone displayed by your computer), deadlines are automatically displayed in both the zones, yours and the customer’s. Clicking on the New price button (bottom right image) allows you to enter customer-specific prices.
Language pairs and specializations are displayed in drop-down menus. Please note that you can only enter prices if you have saved language pairs and/or specializations in the Setup window! Check one or both boxes to the left of the drop-down menus to define prices for language pairs, specializations or their combinations. You can use any pricing units, that is, fill in the price boxes or leave them blank, as you please. In the adjacent example, the customer has been defined a price per page, word and hour in en-fi language pair.

When done, click on Save. You can continue entering prices in the Customer data window by selecting New price, modify previously entered data by clicking on Edit price or omit price data by selecting Delete price. Once finished, click on Done to exit the Customer data window. Remember to save the changes by pressing the Save button at the bottom of the Setup window, or click on Cancel to ignore them.


If you and a translation agency, for instance, have agreed on a special price for specific specializations or end customers, start by saving the translation agency’s basic data and then the necessary specializations/end customers in Setup under Specializations. (End customer = ‘Specialization’!) Then, return to customer data by clicking on the customer’s name in Setup window and select Modify customer. In Customer data input window, click on New price and then check the Language pair and Specialization boxes on the left. From the displayed drop-down menus, select the correct language pair and specialization/end customer and enter the agreed price for the combination. All subsequent jobs created under this customer, language pair and specialization will automatically use the special pricing.