Creating finalizing tasks
Whooshing Deadlines’ finalizing task function is intended for projects where an editor, a proofreader or the customer will send your translation back to you for additional work. The function allows you to take this additional time into account when planning your schedule without having to re-create a new job from scratch.
The handiest option is to create the finalizing task in the Edit window while marking the translation as completed. The Create finalizing task button activates once the job has been marked as completed (see top image). Press the button and a new window appears, ready for you to enter necessary details (see second image from the top). The finalizing task’s customer, language pair, specialization and colour are copied from the finished assignment. The word ‘finalizing’ is added in front of the assignment name but you are free to edit or delete it.
By default, the app suggests the deadline of 2 pm on the following day, but you can change it as necessary, especially if the next day is not a working day. As with other jobs, the deadline must fall on a day marked as a working day. The default price is zero, because these type of ‘review rounds’ are often included in the price of the actual translation. If this is not the case, you can enter the total price when creating the job or modify the job data accordingly. In Whooshing Deadlines, finalizing tasks are always time-based, meaning that you need to estimate the time required to the nearest 15 minutes. Use the plus/minus buttons next to the hour and minute boxes to edit the duration of the job. If you like, you can use the Job tracker to monitor the time used.
You can also create finalizing jobs in the Calendar view by clicking on the New finalizing task button in its upper-left corner, but in this case, you must enter all job data from scratch.
Finalizing tasks are displayed in the Calendar view with an orange border around them (see second image from the bottom). The ‘height’ of the task depends on its selected duration. Please note that finalizing tasks are intended to be completed within a single workday and cannot be stretched into several days.
Finalizing tasks are completed the same as other jobs: click on the task in the Calendar view to open its edit window (see the bottom-most image). In the edit window, you can mark the task as finished and invoiced, or modify any of its details. Click on Accept to save the changes or undo them by selecting Cancel. You can also delete the task. (See also Editing and completing a job.)
Finalizing tasks appear in reports like all other jobs.
If you do not receive a separate compensation for the finalizing task, you can omit it by clicking on Delete task once completed instead of marking it as completed. This way, the task does not appear in reports as a separate job. To avoid any time distortions, you can include the time used on finalizing the assignment in the original translation work. Simply go to the Calendar view, open the original job and add the finalizing task’s Job tracker count to that of the original job in the edit window (see Editing and completing a job).
Finalizing tasks are intended for minor corrections done within a day. In the event of large projects and more extensive revisions that take several days to complete, create a new job as usual. Finalizing tasks cannot be stretched into more than one day.