Editing and completing a job

Jul 30, 2018

To change the details of a job you created, or to mark it as completed, open the job by clicking on it in the Calendar view. If the Job tracker is running, Whooshing Deadlines asks if you want to stop the tracker and open the job for editing. Answer Yes and the tracker count is saved in job data and the edit window appears. Edit window resembles the New job window with a few additional features including the Job completed field and the Copy job and Delete job buttons.

Edit the information you want and click on Save to exit. Changes related to the duration or scheduling of the job are exported to the graphic Calendar view and the modifications are saved.

To mark a job as finished, open it by clicking on its name in the Calendar view and check the Job completed box in the middle of the window. The default completion time is the current time but you can change it, if necessary, with plus/minus buttons. When you exit the window by pressing Save, the job shrinks to a single cell with a green border displayed in the Calendar view on the day of its completion (see 26 Tuesday in the adjacent image).

You can mark jobs as completed only during working days. Therefore, if you work on a day marked as Not available, the app offers the next available morning as the time of completion. If you insist on marking a Not available day as the day of completion, you must first change it to a working day by clicking on the weekly grid in the upper-right corner of the Calendar view.

If a finished translation will be returned to you after, for example, a review round or layout, you can create a finalizing task.

Once the job has been marked as completed, the Job invoiced checkbox appears in the edit window. You can mark jobs as invoiced one by one or in a batch by going to the Report view and pressing the Mark all as invoiced button. Invoiced jobs are displayed in white on a green background (see Monday in the adjacent image).

Tip:
Thanks to its customization features, Whooshing Deadlines provides a handy tool for initial planning and scheduling of jobs. As negotiations progress, new, more precise project details are easy to add, or the assignment can be altogether deleted. All job-specific information can be edited at any stage, even after the job is marked as completed or invoiced. For example, if during the translation process you notice that the work progresses faster or slower than anticipated, you can modify the time factor, that is, the difficulty of the job. Once the updated time factor has been saved, Whooshing Deadlines recalculates the time needed to complete the job and calibrates the height of the respective column in the Calendar view. The same happens if you change the deadline or the scope of job in either direction.
Tip:
If you frequently work on similar assignments or, for example, do several translations under a single project number, you can copy earlier jobs instead of re-entering the same information. Click to open the job you want to work with and then press the Copy job button at the bottom of the edit window (see edit window above). Whooshing Deadlines copies all existing settings, including the content of the More information field, to the new job with one exception: the suggested deadline is a week later than that of the previous job. Modify the deadline, the scope of work, any other job details as needed and save it as usual. The job appears in the Calendar view.